Recruitment and Talent Acquisition: 

• Manage the recruitment life cycle for an average of 15 positions monthly. 

• Collaborate with Talent Acquisition team in posting jobs, scheduling interviews, screening resumes, conducting phone screenings, sending interview packages, and working closely with hiring managers on new requisitions. 

• Continuously refines recruitment process and explore new job boards, websites, and innovative ways to attract candidates to build a steady pipeline for various positions. 

• Support the People and Culture team in collecting internal employee data for queries. 

Onboarding and Employee Relations: 

• Coordinate Onboarding and Orientation process for new hires, including pre-hire communication, managing start dates, access to training, and processing new hire documentation. 

• Draft employment agreements and letters using established templates (e.g., employment letters, status changes, etc.). 

• Maintain and audit employee records on a regular basis, ensuring confidentiality. 

• Maintain clear communication with leaders within the organization regarding process changes and updates. 

• Support the HRIS data entry and report preparation as needed. 

Compliance and Reporting: 

• Submit the monthly vacancy report and update HR changes as necessary. 

• Ensure submission of Annual Police Reference Checks based on random selection processes. 

• Maintain compliance with health and safety standards by using appropriate protective equipment, reporting hazards or accidents, and attending required safety training. 

• Work safely in compliance with established health and safety standards. 

Team Engagement and Development: 

• Establish and maintain positive working relationships with professional and non-professional staff, residents, families, volunteers, and the community. 

• Facilitate team building and promote change and innovation within the organization. 

• Encourage staff participation in general staff meetings and monthly in-services to foster engagement and continuous learning. 

Qualifications 

Required Skills and Abilities: 

• Comfortable working independently and within a team. 

• Excellent judgment and discretion in managing highly sensitive and confidential information. 

• Strong organizational and interpersonal skills. 

• Keen attention to detail while maintaining a big-picture perspective. 

• Clear, concise, and strong communication skills, both orally and in writing. 

• Intermediate skill level with MS Office (Word, Excel, PowerPoint). 

• Ability to prioritize and manage multiple tasks in a fast-paced environment. 

• Problem-solving skills and ability to think critically under pressure. 

Required Knowledge and Experience: 

• General knowledge of human resource best practices. 

• Minimum of 2 - 4 years of relevant experience in human resources. 

• Familiarity with HRMS (UKG & SSC) systems and ATS software platforms is an asset. 

• Experience in recruitment, onboarding, and employee lifecycle management. 

• Knowledge of employment legislation, health and safety regulations, and compliance reporting. 

Required Professional Designation/Certificate: 

• Minimum of a Diploma or Degree in Human Resources or a relevant field. 

• CHRP (Certified Human Resources Professional) or working towards it, or other relevant HR certifications is an asset.